1. Exclusive Photographer

Photographer shall be the exclusive photographer retained by Client for the purpose of photographing the event. Family and friends will be permitted to photograph at the event as long as they do not interfere with the duties of Photographer, and additionally, may be asked not to take pictures while Photographers are posing the couple, bridal party, or families. This is to avoid any distraction of the couple or bridal party during the photographic sessions. It is understood that Photographer is the exclusive official photographer retained to perform the photographic services outlined in this contract.

2. Deposit and Payment

Client shall pay a deposit equal to 50% of total price to secure the services and products specified. Upon signing the contract, the amount of the retainer shall be applied to reduce the total balance of the package. The final balance must be paid in full during or before the event for the service to be provided.

3. Cancellation or Postponement

If Client should cancel the event for any reason, the deposit will not be refunded. If canceling the contract Client must notify Photographer in advance. To consider a date change, Client must first notify Photographer in advance (15 days before event), which will null and void the written contract. If Client needs to change the event date, all the amounts paid will transfer to the new date per a newly written and signed contract if that date is available for Photographer. The new date must be within six months of the original date, or the new contract will be subject to Photographer’s current rates. If the new date is unavailable with Photographer, the contract will be canceled, and the deposit will not be refunded.

4. Copyright and Reproductions

Photographers shall own the copyright for all images created at the event and shall have exclusive right to make reproductions. Photographers shall only make reproductions for Client or for Photographer’s portfolio, studio samples, self-promotions, entry in photographic contests or exhibitions, instructional purposes, editorial use, or within or on the outside of Photographer’s studio. Any such use will be judicious and consistent with the highest standards of taste and judgment. If a Photographer desires to use images for uses other than those specified above, Photographer shall not do so without first obtaining written permission from Client. It is a violation of federal copyright law to allow photographs created by Photographers to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered without the permission of Photographer. Client agrees to purchase prints and products directly from Photographer unless in possession of high-resolution digital files. Further, Client agrees not to make copies for sale or for the purpose of circumventing sale of the images by Photographer.

5. Client Usage

Client is obtaining photographs for personal use only and shall not sell prints or authorize any reproductions by parties other than Photographers. If Client is obtaining a print for a newspaper announcement of the wedding or similar use, Photographer authorizes Client to reproduce the print in this manner. In such an event, Client shall request that the newspaper run a credit to Photographer with the image but shall have no liability if the newspaper refuses or omits to do so. Usage of images that Client receives in the online galleries is outlined in Section 6, below.

6. Release of Digital Deliverables

Photographer will release the high-resolution files (digital negatives) from the Wedding and other pre-wedding/post-wedding events (i.e., Rehearsal Dinner Coverage, Portrait Session) to Client. These files will be delivered via google drive. By releasing the high-resolution files, Photographer authorizes the Client to use the images contained in the google drive for their own personal use, including printing of the images at a lab of Client’s choosing, and uploading for sharing on the internet. Photographers are not responsible for the quality of enlargements from these files that have been taken to a non-professional and/or consumer photo lab. The images may not be sold or published without the written consent of Photographer. Photographers will retain the copyright of the images contained on the google drive as well as the exclusive rights detailed in Section 4 “Copyright and Reproductions.” Requests for additional and/or replacement copies of these files may be purchased.

7. Failure to Perform

If Photographer cannot perform this agreement due to fire, casualty, act of God, illness, or any other cause beyond the control of Photographer, then Photographer shall return all the amount paid, including the deposit, and shall have no further liability with respect to this contract. The photographer will make a best effort to find a replacement photographer who is determined to be of equal or greater skill and value, however, is not required to do so. This limitation of liability shall also apply if photographic materials are damaged in processing, lost through camera or memory card malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. If Photographer fails to perform for any other reason, Photographer shall not be liable for any amount in excess of the value of Client’s package.

8. Photographer Substitution

In the extremely unlikely event of severe personal illness or other extreme acts of nature beyond the control of Photographer which precludes Photographer from performing the duties of coverage, Photographer will attempt to arrange for a substitute photographer of high qualification, per Client approval of said photographer. Client and Photographer both assume the risks and dangers of Photographer’s travel and if the extremely unlikely event that a last-minute act of nature or travel disaster occurs while Photographer is en route to the event, Photographer will refund all the amount paid, including the deposit.

9. Standard Price List

The charges in this contract are based on Photographer’s standard price list. This price list is adjusted periodically and any future orders or additions to this contract shall be charged at the prices in effect at the time when the order is placed, or change requested.

10. Final Prints

Final Prints are individually edited for color correction, contrast adjustments, tonal adjustments, color enhancements, and conversion to black and white (if applicable). These images are used for online proofing, digital negatives, and albums. Additional modifications and enhancements are billed on a case-by-case basis. Turnaround time is generally 45 business days for editing and delivery.

11. Officiant and Venue Restrictions

Photographers may be necessarily limited by the guidelines or rules of the ceremony official, ceremony venue, or reception venue. Client understands and agrees that Photographer will abide by such guidelines or rules and that they are outside the control of Photographer. Client agrees to hold Photographer harmless for the impact such guidelines or rules may have on the resulting photographs.

12. Requested Photographs

While Photographer will make every reasonable effort to take specifically requested photos, Client understands that a wedding is an uncontrolled event and that due to the varieties of the weather, available light, and willingness or availability of subjects, Photographer cannot guarantee that any requested photo will be taken.

13. Artistic License

Photographers shall be granted full artistic license in relation to the poses photographed and the locations used. Photographer will not be held responsible for the lack of coverage caused for the following reasons: The bride, groom, family or wedding party not being on time, members of the wedding party or family are unavailable when called on for a posed photograph, the wedding running late or if restrictions regarding photography at the desired location of the wedding are in force.

14. Event Food Service

For events 6 hours and longer, a meal should be provided by the Client for Photographer and his team.

15. Shipping and Handling

Shipping and handling charges are completely free within the photographer’s country and considered included in the package pricing.

16. Additions and Subtractions

Photographer and Client agree that Client shall have the option of making additions or subtractions to the list of ordered products and services, which may change the total balance. Photographer and Client agree that any additions or subtractions to the product list shall be made within 90 days prior to the wedding date. Further, the stated price for the products added or subtracted shall be the actual amount added or subtracted, and no penalty shall be charged in the event additions or subtractions are made, unless both parties agree to such extra charges or if Photographer can demonstrate that it will be materially affected or prejudiced by the proposed addition or subtraction of products.

17. Exclusive Time Allocation for Bridal and Groom Photoshoot

To ensure smooth coordination and high-quality photoshoot coverage for the bride and groom, the Client agrees to allocate a specific time slot exclusively for the Photographer(s) without interference from other vendors. Makeup and styling for the bride and groom must be completed at least two hours before the scheduled ceremony/event start time. During the exclusive photoshoot, access will be limited to the bride, groom, and their immediate family members to minimize interruptions. Any delays caused by other vendors, resulting in reduced photo coverage or missed shots, will not be the responsibility of the Photographer(s). The Client is responsible for communicating these terms to all relevant vendors in advance. Additional coverage due to delays may incur extra charges.

18. Miscellaneous

The contract incorporates the entire understanding of both parties. Any modifications to the contract must be in writing and signed by both parties. Any adjustments to the contract cannot reduce the total overall monetary value. The contract shall be governed by the laws of the state in which Photographer conducts business.